Safety First

REVIEW DOCUMENTATION

A wide range of documentation may be reviewed during an audit, depending on the scope and the focus. Relevant documentation includes:

· Policy statement;
· Procedures manual;
· Inspection records;
· Safety committee agenda and minutes;
· Management job descriptions;
· Training plans and materials;
· Safety rules and booklets;
· Emergency procedures;
· Accident statistics & investigation reports;
· Maintenance records;
· Purchasing policy;
· Promotional materials;
· Previous audit results; and
· Records of statutory inspections.

Looking at records and procedures for completeness, availability, accuracy and reliability is useful before questioning persons who carry out the activities referred to in the documents for their understanding. There is often a gap between SAFETY AND HEALTH documentation (what management thinks is happening) and practice in the workplace.